eRex Election Monitor

1. Introduction

At eRex Election Monitor, we are committed to protecting the privacy and personal information of users, election officials, and stakeholders who access our platform. This Privacy Policy explains what information we collect, how we use it, with whom we share it, and the steps we take to safeguard it.

2. Information We Collect

We may collect information that helps us operate, secure, and improve the election monitoring platform. This may include:

• Account information: names, email addresses, phone numbers, login credentials, and administrative roles.
• Election and operational data: polling unit data, ward and LGA information, voter statistics, accreditation figures, vote totals, and reporting records used for monitoring and analysis.
• Device and usage information: browser type, IP address, device identifiers, date and time of access, and platform activity to support security and service optimization.
• Support and communication records: messages, requests, and interaction history when you contact us for assistance.

3. How We Use Information

We use the information we collect to:

• Provide and maintain access to election monitoring and reporting tools.
• Verify user identity and manage administrative permissions.
• Process and analyze election data for reporting, summaries, and operational decisions.
• Improve system functionality, security, and performance.
• Resolve support issues and respond to inquiries.
• Comply with lawful obligations and protect the integrity of the platform.

4. Data Protection and Security

We take reasonable administrative, technical, and organizational measures to protect personal and election-related information against unauthorized access, disclosure, alteration, or destruction. These measures include secure authentication, access controls, monitored system activity, and secure hosting practices. However, no method of transmission over the internet or electronic storage is completely risk-free, and we cannot guarantee absolute security.

5. Information Sharing

We do not sell personal information. We may share information only when necessary to:

• Support system operations and authorized administrative functions.
• Facilitate internal reporting and election oversight activities.
• Comply with legal, regulatory, or governmental requirements.
• Respond to valid requests from authorized officials or authorities.
• Work with trusted technical providers who are bound by confidentiality obligations.

6. Cookies and Tracking Technologies

We may use cookies or similar technologies to improve user experience, maintain session integrity, and understand platform usage patterns. These tools help us keep the system secure and efficient. If cookies are disabled in your browser, some features of the platform may not function correctly.

7. Data Retention

We retain information only for as long as it is needed to fulfill the purposes stated in this policy, support legal obligations, or maintain operational records. When information is no longer necessary, it will be securely deleted or archived in a way that reduces risk of unauthorized access.

8. Your Rights

Depending on your jurisdiction, you may have rights regarding access, correction, restriction, deletion, or objection to certain processing of your personal data. If you believe your information is inaccurate or you wish to exercise a data protection right, please contact us using the details below.

9. Third-Party Links

Our platform may contain links to external websites or services. We are not responsible for the privacy practices or content of those third-party services, and we encourage you to review their privacy policies before providing them with personal data.

10. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please contact the eRex Election Monitor administrator or support team through the official support channels used by your organization.

Last updated: September 29, 2026

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